These are the terms and conditions of Sonic Boom Band in relation to the band playing live music at your event.
A copy of our terms and conditions (or a link to this page) will be sent to you at the time of booking and we ask that you read them carefully before confirming your booking and paying your deposit.
Please note that bookings cannot be secured without us having received cleared payment of a deposit.
If you have any questions about anything on this page then please do not hesitate to contact us on firstname.lastname@example.org
Please read carefully our terms and conditions document which applies to every booking that Sonic Boom Band take. All conditions apply to the band and/or the client.
Our terms and conditions have been designed to offer protection and peace of mind to all parties and to ensure the safety of the band, the client and all guests and customers.
The following definitions apply to these terms and conditions:
Sonic Boom Band (the band)
Band Management Team (members of the band or those appointed to work on their behalf)
Client (the person or organisation making the booking for the band to play live)
Guests/customers (those people invited to attend the event by the client)
Venue (the place where the event will take place)
Event (function or party arranged by the client, where the band will perform)
04. Booking Process
The agreed deposit is due strictly within 5 working days of the customer agreeing to book. Deposits can be paid via BACs transfer. The deposit is non-refundable to cover admin fees.
Due to Demand please note we do not hold dates for customers who have not yet paid their deposits and wish to still book the band. We operate on a first come first serve basis and the client that pays the deposit first will have that date secured for their event.
05. Payments and Deposits
Once the booking has been confirmed by the band management team the client will be issued with a notification to pay the agreed deposit amount, the remaining amount of the band fee is paid via BACS during the week of the clients event. This will be broken down by services requested, deposit amount and any other reasonable expenses as necessary (and previously agreed) such as accommodation and mileage. Please note (as above Section 04) that the booking can not be confirmed without the deposit.
Once the deposit has been made the client will have the opportunity to pay the outstanding amount in anyway they want (for example monthly instalments or full amount) until one month before the event. If the outstanding amount has not been paid before the date of the event the band has the right to terminate the agreed contract without penalty. Additionally, the client remains liable for cancellation fees as outlined in Section 16 of these terms and conditions.
If the client cancels the event at any point and a cancellation fee is applicable the client will be issued a bill for that outstanding amount.
Please note that payment can not be made at the event unless previously agreed at the time of booking. In this case all payments must be made to the band on their arrival at the venue or the band will refuse to start setting up.
Any outstanding payment owed to the band will be followed up by the band management team for up to 30 days after the event. If payment has not been made after these 30 days all outstanding payments will be referred to a recovery company and will be subject to a surcharge to cover any collection costs incurred. This surcharge together with all other charges and legal fees will be the responsibility of the defaulting party and will be legally enforceable. In addition,any outstanding cancellation charges will be passed over to the recovery company.
Please note that the receipt will be in the form of either email, text, social media platform messasge and/or by telephone. will be issued to the client once all fees have been paid to the band.
06. Contracts and Agreements
Once the event booking has been confirmed the band management team will issue the client with the following:
07. Confirmation of Booking
Once the deposit has has been received the booking will be confirmed to the client by the band management team via email, text, social media platforms and/or by telephone.
If you have not received confirmation from the band management team within 30 days of you paying the deposit you should contact the band via email email@example.com to confirm that everything is in order.
If the client has agreed to pay additional expenses to the band (for example accommodation, mileage etc) they must be repaid to the band within 28 days of the event. It will be the responsibility of the band to provide all appropriate receipts and invoices to the client to validate costs. Payment of expenses can be paid by bacs. Bank details will be provided to the client at the same time as receipts and invoices. Please note that all expenses will be quoted to the client as an approximate cost at the time of booking.
09. Health and Safety
You agree that it is your responsibility to ensure that the venue is safe for the band to play at and that you will notify us of safety procedures applicable at the venue on or before our arrival. If you the client are not responsible for the venue, it will be your responsibility to work with your event co-ordinator or the venue management team to ensure that the following are in place:
10. Licences, Insurance and Certificate
If you the client are not responsible for the venue, then you should speak to your event co-ordinator or the venue management team to ensure that these documents are in place. It will be the band's right to ask for copies of these documents if it is deemed necessary.
It will be the responsibility of the band to hold appropriate public or personal liability insurance and these will be supplied you on request by the band management team.
11. Sonic Boom Band's Responsibilities
We (the Band) will be responsible for:
12. Client's Responsibilities
The client will be responsible for:
13. Access to the Venue
We require at least 60 minutes to set up prior to the performance and at least 60 minutes to pack up after the performance. You agree to inform us if the playing space is not located on the ground floor or special access is required to allow us a longer set up/break down period for our equipment.
Please also see Section 9: Health and Safety and Section 12 Client's responsibilities of these terms and conditions for further details.
14. Duration of performance
The performance time of the band is specified in the contract and events form and are as agreed by the client and the band management team prior to the event to suit the needs of the client. Please note that contracted start times are based on the band having access to the performance area at least one hour before the contracted start time.
Unless otherwise agreed in advance, the performance shall normally consist of two sets of 45 minutes duration separated by a break of 15-30 minutes.
Where you require additional performance times not previously agreed, this shall be at our sole discretion and shall be chargeable at a rate to be agreed at the time (no less than £150 per additional hour)additional fees will be required to be paid at the event. The client must be aware that the band are under no obligation to extend our performance should we not wish to do so.
If the timings of the event are overrunning due to no fault of the band, the band are under no obligation to finish later than the time specified in the booking contract and is still due full payment.
We provide our standard quotations on the basis that we will not need to arrive at the venue before 6pm and that we will leave the venue no later than 12:30am. Early arrivals before 6pm and late finishes after 12:30am, require prior arrangement and are subject to additional fees beyond that of our standard quotation for live music.
15. Delay, interruption, or suspension to our performance
In the unlikely event that the performance is delayed, curtailed or stopped due to events beyond the band's control then you agree to pay the fee in the full amount. This includes but not limited to:
16. Cancellation by you (The Client)
Cancellation by either party is not allowed except where Section 22: Force Majeure’ applies or where the client and the band mutually agree to cancel the booking (this must be provided in writing by both parties). In either event forfeiture of the booking deposit will result.
If you book us and subsequently cancel, you owe us the agreed fee or part thereof as shown below (optionally waived at our sole discretion) and in addition to any previously paid deposits:
Cancellation up to 90 days before the Event - 50% of Balance
Cancellation up to 60 days before Event - 75% of Balance
Cancellation less than 60 days before Event - 100% of Balance
If you ask us to stop playing because you decide it is not what you want or we are required to stop playing for any other reason stated within these terms and conditions you the client agree to pay the full amount.
The above cancellation fees are an important part of our agreement and are accepted by the client on receipt of our contract. All cancellation fees must be paid within 14 days of cancelling the engagement.
If, due to Force Majeure, your event needs to be rescheduled, bookings must be rearranged prior to the performance date and the rescheduled date must be within a six month period from the originally booked performance. If Sonic Boom Band cannot reschedule due to lack of availability, a postponement will be treated as a cancellation. If your event cannot be rescheduled prior to the performance, the booking this will also be treated as a cancellation.
17. Cancellation by Sonic Boom Band (The Band)
We reserve the right to cancel for any reason though normally that will only occur because of circumstances beyond our control (e.g., illness, incapacity, breakdown of equipment or transportation or, extreme weather conditions). You agree that, if we cancel, we will not be liable for any related cancellation fees or your losses from the event or venue.
If the band needs to cancel the performance we will give the client as much notice as possible and will try to help you with booking an alternative band if you wish or work with you to reach a mutually agreed solution for example play as a three piece or find a deputy musician if it is possible etc.
We will ensure that all fees including deposits are returned to you with 7 days of the cancellation.
If your event is a public event, it will be your sole responsibility to advertise and promote it yourself. If logos are required for posters and other material these can be requested directly from the band or the band management team, however, the band will require final approval of designs to ensure that their intellectual property is not compromised. If you require the band to provide promotional items this can be arranged at an additional cost to cover design and printing expenses.
The client must be aware that we normally publicise our performances on our website from the date they are booked and thereafter on listings and social networking websites. If you do not wish to have your event advertised via our website or social media please let us know at the time of booking. Please note that we will never publise personal information or share specific details of private events.
You agree that you will fully indemnify us for damage, loss or confiscation of our equipment or instruments on your premises resulting from any act or omission on your part (or your guests/customers) or, failure to comply with these terms and conditions.
20. Change to bookings
For advice on amending a booking, please contact us HERE or call 07900 492 791. All amendments to the original booking form are subject to mutual agreement from the band and the client and will need to take into consideration the details outlined in these terms and conditions.
In the event of a dispute or complaint from the client this should be disclosed at the time of the event however, if this is not possible all complaints must be made in writing and forwarded to the band management team within 28 days of the event. A response to the complaint will be given to the client within 14 days of receipt.
If the matter cannot be resolved, or an agreement reached, then the client should seek legal advice. The band will do everything in its power to settle all disputes swiftly and satisfactorily.
22. Force Majeure
No party shall be liable for any failure to perform its obligations where such failure is as a result of Acts of Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, terrorist activities, death, illness or other incapacity certified by a properly qualified medical practitioner, epidemic, accident, civil commotion, order of Government or Local Authority or Police having jurisdiction in the matter or changes in law.
Any party asserting Force Majeure so as to negate liability shall have the burden of proving it and justifying that they took preventative action wherever possible to counteract the circumstance. If successfully proven then the cancellation fees outlined above shall be unenforceable.
23. Commercial Rights
The client hereby agrees that the performance shall not be recorded or broadcast for commercial gain without the written permission of the band or the band management team. All discussions regarding this should be made before the event.
24. Photographs of the event, the band and the performance
We appreciate that during the performance and the event that photographs may be taken of the band, we ask that where this is the case photographs are only used for personal use (to include social networking sites) and are not used for commercial reasons without permission from the band management team. We also ask that any photographs taken of the band and which are used on social networking sites/blogs do not represent the band in a negative manner or in a manner that would damage the band's reputation.
Where photographs are taken of the band by a professional photographer we again ask that they are not used for commercial reasons without the permission of the band management team. We always appreciate been given copies of professional photographs and we will use these appropriately as agreed with the photographer.
25. Use of Images taken at your event by Band Photogrpaher
The bands photographer accompanies them at nearly every event that they perform at and also events where the client has requested this service. The band and photographer reserve the right to use any of the images taken at your event for promotional material.
If you have not booked our photographer for your event during the booking stage but then decide during/upon/after your event you wish to recieve them you will be billed accordingly for any images you may request.
26. Sound Limiters and Volume
The adjustment of the volume and sound level of any equipment shall be as the Client reasonably requires should the client request such an adjustment.
The band cannot guarantee the quality of its performance should the volume be reduced below the level of any unamplified drum kit and/or backline instruments.
The band cannot be held responsible for non-performance in circumstances where a sound limiter is set so low that live music performance is not possible for a band of its type.
The band will need to be notified by either yourself, your event co-ordinator, wedding planner or your chosen venue, that the venue has or is having a limiter installed during the booking process. Failure to notify the band will result in the band not being able to perform at your event due to not having the time to bring the correct equipment to carry out their performance .
We have started to take priavte bookings for 2021 already so rememeber book us early if you want to be sure to have us at your event or celebration! The earlier you book the more chance we will be free for the date you request.
We are excited to announce that our drummer Kev has bought a new top of the range TAMA drum kit and it is arriving anytime all the way from Japan.
We love perfroming for our troops and we are pleased to announce we have booked once again to perform at a Military Base in the Brecon Beacons alongside our good friend and DJ Mr Wolf! We can't wait to party alongside the troops and their guests and give them a night to remember ! .
Sonic Boom are excited to announce they have been booked to perform at two grand balls in 2019 recently! One for Shropshire Law Society at the Shrewsbury Town Football ground and one Fundraiser ball for the wonderful charity PAPYRUS .
Sonic Boom are delighted to announce that they have been booked for a corporate event to be held at the Telford International Centre in aid of the Self Help Africa charity.